app.SMART - Mobile Apps Solutions
app.SMART is custom-designed for any commercial institutions or organizations to manage member or staff activity information using mobile phones and tablets, using the most cutting edge technology. Application areas include, but not limited to:
● Brand-building and marketing
● Corporate marketing campaigns
● Business marketing programmes
● Programmes enrollment for membership-based services providers
● Closed community communications
● Staff leave application/approval
and many more...
doc.SMART - Document and Workflow Management Solution
doc.SMART transmits electronic forms, memorandums, circulars, notices and personal documents, with attachments in any formats, such as MS Word, MS Excel, PDF, etc. It supports standard as well as user-customizable approval workflows. On-line approval not only greatly reduces delivery time, but also avoids loss of documents on the way of delivery. Shared documents can be uploaded to the central library, such as corporate policy, staff handbook, annual report, common forms, etc. It can also interface with scanner to auto-file scanned documents. doc.SMART Characteristics
● Tailor-made Banner
● User-friendly Chinese Interface
● Smart Card Solution
● On-line Accessible
● Browser Ready
● MS Excel Compatible
● Built-in Email Alerts
● Mailing Labels and Letter Templates
acc.SMART Finance Management & General Ledger Solution
Major features are chart of accounts, income, expenditure and transfer vouchers, bank statement and reconciliation, posting and adjustments, income and expenditure report, balance sheet, and SMART integration. acc.SMART-NGO Ed., specially designed for non-government organizations, perfectly meets their unique cash management model, seamlessly integrates into so.SMART and generates periodic and year-end reports in consolidated agency view and in dimension of service units.
● Tailor-made Banner
● On-line Accessible
● Browser Ready
● Cash-based Finance Model Support
● Action-level Access Control
● Voucher & Cheque Remittance Printing
● MS Excel Compatible
● so.SMART Integration Ready
Chart of Accounts
● Ledger Account Composition by Code Segments
● Flexible and Expandable Tree Structure
● Account Code Administration
● User-defined Search Code and Tags
● Chart of Accounts Export in MS Excel Compatible Format
Voucher Processing
● Automatic Generation of Voucher Numbers
● Categorized Vouchers: Income, Cheque Payments, Transfer Payments and Transfer Vouchers
● Cloning of Recurring Journals
● Customized Control in Date-back Journal Entries
● Cheque Remittance Printing Control
● Journal Adjustment and Enquiry
● Batch Control and Validation
Bank Reconciliation and Posting
● Manual or Electronic Bank Statement Capturing
● Auto-matching of Journals and Bank Statement Entries
● Discrepancies Alerts for Uncleared Cheques, Unrecorded Autopay Transactions or Missing Income Journals
● Multiple Posting Status Supported: Saved, Pending, Awaiting Verification and Posted
● Direct Creation of Correcting Entries or Auto-generation of Offset Entries
Financial Reports
● Consolidated General Ledger Report
● Individual Branch General Ledger Report
● Cross Check Report
● Voucher and Cheque Remittance
● Trial Balance
● Voucher Printing
● Report Printing Control
● Report Data Export
● Customized Financial Reports
Integration to so.SMART
● Diversified Incomes Uploading
● Purchase and Payment Requests Synchronized
● Auto-recognition of Financial Year of Transactions
● Periodic and Year-end Data Synchronization
hr.SMART Human Resources Management
hr.SMART is custom-designed for any commercial institutions or organizations to effectively manage personnel information. It has two application components, namely the CORE Unit and the Self-service Desk (SSD) Unit.
The CORE Unit is for Human Resources Personnel to process all range of staff information, including:
● Staff Profile
● Employment Contracts
● Staff Personnel Information
● Payroll Processing
● Autopay and MPF Contribution
● Leave Application and Approval
● Custom Salary Scale Setting
● Custom Annual Leave Scale Setting
● Various Payroll, Leave and Cost Analysis Reports
● HSBC Auto-pay Instruction
● AXA MPF Remittance
● Tax Return Generation for IRD
● Staff Attendance Management
● Work Plan / Schedule and Roster
The Self-service Desk (SSD) is for all Staff/Supervisors to manage their own personnel data as well as to approve their sub-ordinate applications, including major functions of:
● Personal Information Update
● Leave Application Submission and Approval
● Staff Appraisal Submission and Approval
● Work Plan and Schedule Submission and Approval
● Payroll Advice
and useful enquiry functions...
hr.SMART can also be integrated with our Mobile Apps for Human Resources Management.
so.SMART - Membership & Programme Management Solution
so.SMART is our flagship product, custom-designed for any commercial institutions or organizations to manage membership, program and collected incomes cost-effectively. It is well established, widely adopted in organizations and particularly conforms to Service Quality Standards (SQS) set out by Social Welfare Department (SWD) in Hong Kong. Central Income Collection Centre is a powerful tool to process any types of incomes, including membership fee, program fee, service charge, sales income, loan-out fee, management fee, tuition fee, counselling fee, and many more…Value-added on-line approval for payment requests and seamless integration to your General Ledger are also available.
so.SMART Characteristics
● Tailor-made Banner
● User-friendly Chinese Interface
● Smart Card Solution
● On-line Accessible
● Browser Ready
● MS Excel Compatible
● Built-in Email Alerts
● Mailing Labels and Letter Templates
Membership and Programme Management
● Barcode / RFID / Smart Card
● Multi-Services and Memberships: Youth, Elderly, Family, Volunteer, Donor, Carer, etc
● Membership Renewal, Suspension & Withdrawal
● Planning & Review of Various Programs
● Quick Enrollment & Attendance Taking
● Controlled Receipt Printing
● Drop-in & Performance Statistics
● Service Quality Standards (SQS) Conformance
Finance and Cash Management
● Program Budgeting & Balance Sheets
● Program Advanced Payment Processing
● Income Collection Summary
● Income Bank-in Registry
● Program Profit & Loss Report
● Re-printing and Voiding Receipt
● Receipt Printing Summary for Auditing
● General Ledger Integration Enabled
Useful Reports
● Operations & Management Reports
- Membership Status Report
- Programme Status Report
- Members Profile Analysis
- Membership Growth Report
- Attendance Statistical Report
- Preferences & Interests Analysis
● Quick List & Summary
- Members and Programs List
- Upcoming Activities List
- Enrollment and Attendance List
- Volunteers List
- Sponsors List
● SWD SIS / Customized Reports
Value-added SMART Suite Components
● acc.Smart - Finance Management and General Ledger
● doc.Smart - Document Management Solution
● lib.Smart - Library and Resources Management Solution
lib.SMART - Resources and Library Management Solution
lib.SMART assists you to effectively manage resources and assets, such as equipments, computers, books, toys, or even venues, locations, status and loan-out charge, etc. It provides asset register, asset audit report, resources usage summary, overdue return report and loan-out receipts, etc. Integration with acc.SMART enables automatic transfer of transactions and assets information.
lib.SMART Characteristics
● Tailor-made Banner
● User-friendly Chinese Interface
● Smart Card Solution
● On-line Accessible
● Browser Ready
● MS Excel Compatible
● Built-in Email Alerts
● Mailing Labels and Letter Templates
Resources and assets
● Record storage location and management unit for easy tracking
● Multiple asset status - purchase, transfer, donation, sale, damage, etc.
● Copy assets to save duplicate input time
● Effectively manage all kinds of resources and assets, such as computer tools, books, DVDs, toys, venues, etc.
Practical report
● Asset Register Checklist
● Asset reconciliation report
● Resource Borrowing Report
● Overdue return report
● Member or student borrowing list
● Fixed asset barcode printing, with barcode reader for easy inventory
Automatic division function
● Split a batch of imported assets into separate items without repeated input and provide independent or consolidated forms of item view
Book and material processing
● Books, materials borrowed and returned
● Check the latest borrowing situation
● Detailed book borrowing and material lending records
● Expiration reminder and fine processing
● Book books and supplies
● Print a borrowed receipt
Connect acc.SMART and edu.SMART
● Automatically transfer paid transactions and assets after connecting to the income and expenditure, and general ledger system
● After connecting the learning and teaching system for children, you can view the student's file borrowing records. The comprehensive charging center reflects the student's tuition, library borrowing and shopping expenses.
card.SMART Visual Smart Card Solution
card.SMART is custom-designed for any commercial institutions or organizations to manage member or staff activity information, including their attendance, loyalty programmes and redemption programmes activities in a very detailed level.
We offer a wide range of card solutions with various form of membership/staff cards, including:
● Barcode Cards
● QR Code Cards
● RFID Cards
● Smart Cards
● Visual Cards
● Visual Smart Cards
Value-added SMART Suite Components
● so.Smart - Membership and Programme Management
● doc.Smart - Document Management Solution
● lib.Smart - Library and Resources Management Solution
vsm.SMART - Volunteer Services Management Solution
vsm.SMART is custom-designed for any commercial institutions or organizations to manage volunteer information, including their volunteering activities at a very detailed level. The system keeps track of volunteers' skill sets, participation, serviced hours and ranking.
A built-in powerful volunteer matching engine helps end-users to specify different matching criteria and enquire from the system to suggest a list of potential volunteers.
Value-added SMART Suite Components
● so.Smart - Membership and Programme Management 會籍及活動管理
● doc.Smart - Document Management Solution 文件及流程管理
● lib.Smart - Library and Resources Management Solution
edu.SMART School Administration Solution
Today education bodies are facing keen competition in student enrollment. To stay competitive, schools have to increase their quality of education and services. With edu.SMART, schools provide timely information like "Student Record", "Student Assessment" and "Student Learning Profile", to parents in keeping track of their children's learning process. It not only satisfies the needs of parents, but also deepens the parental-school co-operation.
edu.SMART Characteristics
● Tailor-made Banner with School Name and School Badge
● Smart Card Attendance Taking
● On-line Accessible
● User-defined Assessment Questions
● User-customizable Student Assessment Report
● Microsoft Excel Compatible
● Built-in Email Notifications
● Mailing Labels and Letter Templates
Student Record and Tuition Fee Management
● Student Application
● Admission & Deposit Processing
● Student Master Records
● Tuition Fee Records and Receipt Printing
● Tuition Fee Report
● Export Tuition Fee Bank Auto-transfer Instruction File
● Student Attendance Record
● Student Information Enquiry & Printing
Student Assessment Report
● Tailor-made Report Layout
● User-customisable Assessment Items & Contents
● Automatic Generation of Term-end Report Reduces Teachers' Work Load
Student Profile
● Quick Browsing of Students' Learning Process
● Uploading of Learning Activities & Class work Photos
● Pre-set Comments to Help Teachers Prepare Student Profile Records
● Online Query & Batch Printing of Profiles
● Profiles in Multimedia, e.g. CD ROM
School Assessment
● Questionnaires for Parents, Teachers and Non-teaching Staff
● User-defined Questions and Options
● Sample Questionnaire from Education Bureau
● Data Export in MS Excel Compatible Format for Easy Generation of Graphical Report
● Empowering Formulation of School Development Strategies